SynPlus Purchase Orders /Purchasing is a complete purchase order administration package. It lets you set up Requests to suppliers, Purchase Orders and Goods In Transit documents as well as the creation of normal Invoices Goods Receipts Notes. It is fully integrated with SynPlus Stock Control and SynPlus Accounts allowing you to retrieve and use creditors and inventory information.
The multitude of parameters allows the set-up of the operational environment based on the company’s needs and structure. You can define priorities on the modification of purchase prices and/or discounts, etc. Furthermore you may restrict or grant access to certain locations and/or items to specific users or groups of users.
Items and Services are maintained centrally which gives you access to identical inventory information throughout all SynPlus Systems (Stock Control, Sale Orders Processing/ Invoicing, Statistical Analysis).
The system lets you define item specific prices at Supplier and/or Supplier Price List level. Discount percentages can be set-up at Supplier/Item discount categories level and may depend or not on the quantity purchased by your company.
Requests to suppliers, Purchase Orders and Goods In Transit are entered into the system with a multitude of information such as promised date, expiry date, financial information (Letter of credit), delivery address, user comments, etc. All these documents may be downloaded from preceding documents avoiding duplication of the input. Purchase Orders derive from Requests to Suppliers, Goods In Transit or Purchase documents derive from Purchase Orders or Requests to Suppliers. Partial invoicing or partial delivery from the supplier may result to the creation of a backorder, which is kept into the system for further processing.
Purchase Orders and/or Request to suppliers may also be generated through a specially designed process which identifies your stock needs based on either static re-ordering levels or a purchase order advice formula based on any current stock and/or consumed quantities.
All these documents can be printed based on standard or user defined layouts on normal or pre-printed paper. You may incorporate your company’s logo or even show on each line the related items pictures. Finally you can fax or e-mail all the above documents directly from your system.
Data entered into the system is updated immediately so that you always have up-to-date reports and enquiries (even if the transactions are not yet confirmed and/or posted). At any given time, historical information such as ‘prices from suppliers’, old requests, purchase orders are available with a click of a button. Outstanding documents, partial deliveries, backorders are easy to track and manage.
SynPlus Purchase Orders/Purchasing integrates completely with other Synthesis Systems (Windows or Character user interface). Furthermore, documents entered from this system can be downloaded and/or viewed from other Synthesis Windows systems (SynPlus Accounts, SynPlus Stock Control).
